Febuary 2019 Minutes

TOWN OF ECKLEY

February 6th, 2019

 

The Board of Trustees of the Town of Eckley, County of Yuma, and State of Colorado met in regular session at the Town Hall, Eckley, Colorado at the hour of 7:00 p.m.  Mayor Leerar presiding

 

Holden Ferguson -Here      Shawn Gruben-Here                     

Sharon Ferguson-Here            Tim Probasco-Here                    Joe Hagemeier -Here

 

Public Present: Cheryl Rogers, Sara Vance, Lynn Hagemeier, Cheryl Rogers, Bud Hagemeier and Sheriff Todd Combs.

 

Motion was made by Trustee H Ferguson and seconded by Trustee S Ferguson to approve January 2nd minutes.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           

Sharon Ferguson-Yes           Tim Probasco-Yes                  Joe Hagemeier-Yes

Motion carried 5 for

 

Motion was made by Trustee S Ferguson and seconded by Trustee Probasco to approve January bills

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           

Sharon Ferguson-Yes         Tim Probasco-Yes                   Joe Hagemeier-Yes

Motion carried 5 for

 

Sheriff report: Sheriff Tod Combs attended with the sheriff’s report. Trustee S Ferguson asked if there was any further word on who might have taken Inti Saenz’s dogs and destroyed them. Sheriff Combs said he had not heard about the incident and that it would be hard to prove who might have done it.

 

Wastewater: Element Engineering sent an update. The 60% of the plans are still at the state. While the state reviews the 60% plans Element will finalize the plans and will submit them to the state and USDA for review. No one showed up to the public meeting on the sewer rate increase on January 29th.

There will be a prequalification meeting with the state on March 12th at 10.00 AM to go over the application for the repairs or update on the water tank.

 

Maintenance: Maintance person Lynn Hagemeier discussed the issue with dog tags being purchased in the middle of the year and should be due in January because the tags have the current year on them, and it is hard to distinguish when the tag was purchased. The Board decided that we would prorate the tags this year and make the tags due on January beginning in 2020.

The old fire house needs roof and ceiling repairs, Jay Kramer gave an estimate of $800 to $1000 dollars for doing the South side of the roof which in most in need of repair. The soffit on the Town hall has been repaired and the roof also needs some repairs. Jay Kramer estimated the roof repairs to be $200 or $300 dollars for the Town Hall. Money was not budgeted for the repairs but there was money budgeted for elections that could be moved to maintance. Cheryl will move the money from elections to maintance in the budget and Lynn will get an estimate from Jay to do the roof repairs.

 Lynn had a conversation with BJ Wall of Wall to Wall Enterprises about dumping trash at the pond. The Board discussed the agreement with Wall to Wall dumping at the ponds in exchange for porta potties for old settlers. Lynn will check with BJ Wall about cleaning out the lift stations.

The glass has been replaced in the Community Center’s back door.

 

 

 

 

 

Fire Department: There was nothing to report from the Fire Department.

 

Landfill: The memo on the landfill cost increase was distributed. The Town of Eckley’s fees will increase from $3001.00 to $3301.00, an increase of $300.00 per year.

 

Community Center: The Community Center will have their Cajon Boil on February 16th.

Motion was made by Trustee Probasco and seconded by Trustee Gruben to approve the special event permit for the Cajon Boil.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           

Sharon Ferguson-Yes           Tim Probasco-Yes                  Joe Hagemeier-Yes

Motion carried 5 for

 

Recreation: There was no Recreation report. The insurance still needs the estimate on the fences and items at the arena and ball field.

 

Financial: The sewer rate increases will go into effect on the February billing.

 

Old business: Town Clerk Cheryl wanted clarification on the issue of carry over hours for the employee hand book. There was some discussion about adding hours and making employees salaried. The subject was tabled until the March meeting.

Town Clerk Cheryl suggested the employees use an employee vacation/leave request form so that everyone would be aware of employee vacation and leave. The Board approved the form.

One vessel for the Arsenic treatment is completed and on line. The first one took about 14 hours, but the next one should only take 8 hours. The tests in January were at 12% and in December they were at 10%. We are still waiting for the media tests. To take the old media to the land fill we have to do a RCRA TCLP Metals 8                             test. If it passes, we will be able to dispose of the old media at our local landfill. Claud Strait will request the testing from the lab.

 

New Business: Joe Hagemier announced his resignation to be effective at the end of the meeting.

The Board received 4 letters of interest for the open Board positions, Anna Caster, Jennie Louden, Bud Hagemeier and Jessie Vance. After lengthy consideration the Board voted for Jessie Vance to replace Troy Vance’s Board position and Bud Hagemeier will replace Joe Hagemeier on the Town Board. The new Board members will be sworn in at the March Board meeting.

Motion was made by Trustee Gruben and seconded by Trustee H Ferguson to Adopt Resolution 2-2019 fir sewer rate increases.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           

Sharon Ferguson-Yes          Tim Probasco-Yes                  Joe Hagemeier-Yes

Motion carried 5 for

Town Clerk Cheryl addressed the Board with the Eligible Governmental Entity Agreement between the Statewide Internet Portal Authority of the state of Colorado, which will help the Town in setting up a website.

 Motion was made by Trustee H Ferguson and seconded by Trustee S Ferguson sign the Eligible Governmental Entity Agreement between the Statewide Internet Portal Authority of the state of Colorado.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           

Sharon Ferguson-Yes           Tim Probasco-Yes                  Joe Hagemeier-Yes

Motion carried 5 for

 

Town Clerk will send Rick at RG and Associates a letter informing them that the Weebly web site they set up for the town is no longer needed.

There was no update for the Sewer project interim loan Town Clerk Cheryl will get updates for the March meeting.

 

 

 

 

_____________________________________

Mike Leerar, Mayor

 

_____________________________________                     

Cheryl Rogers Town Clerk