April 2019 Minutes | Town Of Eckley

BOARD OF TRUSTEES

TOWN OF ECKLEY

April 2nd, 2019

The Board of Trustees of the Town of Eckley, County of Yuma, and State of Colorado met in regular session at the Town Hall, Eckley, Colorado at the hour of 7:00 p.m. Mayor Leerar presiding

Holden Ferguson -Here Shawn Gruben-Here Jessie Vance - Here

Sharon Ferguson-Here Tim Probasco-Here Bud Hagemeier -Here

Public Present: Lynn Hagemeier, Cheryl Rogers, Susan Couch Karie Probasco, Jeannie Leerar and Sheriff Todd Combs.

Motion was made by Trustee H Ferguson and seconded by Trustee Gruben to approve March 5th minutes with corrections.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Motion was made by Trustee Vance and seconded by Trustee Gruben to approve March bills

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Sheriff report: Sheriff Tod Combs attended with the sheriff’s report. There were no comments on the report.

Public Comments: Jeannie Leerar asked if the roads were going to be left the way they are. Maintenance person Lynn Hagemeier explained that he was trying to pull the gravel out of the ditches and give the roads a crown so the rain water runs off instead of pooling. If there are driveways that need corrected Lynn will make the repairs. He will also look again for the drag at the sewer pond.

Wastewater: Element Engineering sent an update. Element has not heard anything from the State on the water tower project. Trustee Shawn Gruben and Maintance Lynn Hagemeier attended the meeting with the state, the state did let them know that there will probably be significant rate increases on the water. The state will be sending more information.

Maintenance: Maintance person Lynn Hagemeier checked Anna Caps water and it had already been turned off. Arsenic tests came back at .0096 % after changing half of the media. Another sample will be taken this month for the second quarter testing. The board asked if we could use a smaller amount of water through the media. Lynn will follow up this question with Claud. We have not heard anything from Jay Kramer on the bid for the old fire hall and Town hall roofs. The RV park for Chris Turvey was questioned. Town person Lynn stated that we may need an ordinance. The Board requested Yuma and Wray be contacted to see how their system works.

Fire Department: Trustee Hagemeier reported the appreciation supper went well. The firemen would welcome ideas for Old Settlers. Trustee Probasco requested copies of the training paperwork for CIRSA.

Landfill: There needs to be proof of need before the landfill committee can request a 1 mill increase on the tax levy so the landfill can continue to operate. Trustee H Ferguson will reach out to a company to help with the financials. The assessment will cost approximately four thousand dollars.

Community Center: Jeannie Leerar reported that the dumpsters are not filling up as quickly. As soon as we get the 300-gallon dumpsters cleaned out Lynn will remove all but one 300-gallon container.

Recreation: Jeannie Leerar reported that there was a meeting and they discussed the bank account Deanna Pletcher will stop by the Town Hall and find out what she needs to do to open a bank account for the recreation department.

Financial: Scott Szabo with Lauer, Sabo & Associates, PC did the Town audit for 2018 on Monday April 1^st and Tuesday April 2^nd. Town clerk Cheryl will need to do some work on the utility deposit accounts and the Quick book issues. We need support to correct some of the reconciliation and Journal issues which will cost 89.00 for 90 days or 249.95 for a year. We also need to update our Quick Books to the 2019 version which will cost 199.95 if we do it before May or 299.95 after May. Mayor Leerar reported that Richard Mccasland will be going to work for the oil industry this year and will need to be reported for severance taxes from the state

Motion was made by Trustee Probasco and seconded by Trustee H Ferguson to approve updating Quick Books the 2019 version and pay for the support for 90 days up to 300.00 dollars

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Old business: Employee hand books were given to the Board members to take home and go through so any corrections or changes can be made. Spring cleanup will be from May 11 through May 18^th. Cheryl talked to JR at the county Road and Bridge department and he will find a volunteer for one of the Saturdays to drive a county truck and pick up items for residents who otherwise could not participate in the cleanup. Cheryl will make up signs and get the word out for citizens to sign up for the pickup. The amount of trash picked up is limited to 1 the amount that would equal 1 pickup and the town bill must be paid in full. Cheryl will find out what Saturday will work best for Cliff. We will also need volunteers for that day. It was decided by the Board not to renew the Flowpoint contract. The web site should be up and running by August 24^th and no later than September 24^th at the latest. Cheryl and Lynn could not find an Ordinance stating that citizens could not dump trash in the containers at the Community Center or in town trash cans. The Board requested that a sign be purchased, or a stencil put on the trash containers stating that it is for the Community center use only. Town Clerk Cheryl check with Yuma to see what attorneys they use per request. Yuma uses attorneys Hoffman, Parker, Wilson and Carley from Denver. As far as Town Clerk Cheryl could find we do not have a contract with our present attorneys.

New Business: Karie Probasco reported to the Board that the Rocky Mountain Food Pantry Surplus would like to distribute food in Eckley on April 15^th at 11:30. They need volunteers and a place to distribute the food. Anna Caps has been instrumental in the process. Mrs. Probasco suggested either the Community Center or the old fire hall. It was decided to use the old fire hall and if it goes well or if there is not enough room the Community Center could be used in the future.

Susan Couch presented the Board with a request for a building permit for a car port. The Board suggested that she call 811 before she digs. MS. Couch wanted to know where the town right of way was. Mayor Leerar stated that the right of way is 60 ft from the center of the road way. Town person Lynn will meet with her at 8:00 on Monday to check the location.

Motion was made by Trustee Gruben and seconded by Trustee Probasco to approve Susan Couch’s building permit for a car port.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Motion was made by Trustee Vance and seconded by Trustee Hagemeier to approve Butler and Snow as our bond attorney for the interim and USDA loans.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Motion was made by Trustee Vance and seconded by Trustee S Ferguson to approve Co Bank for the interim loan for the Sewer project.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Motion was made by Trustee Gruben and seconded by Trustee Probasco to adopt Ordinance 3-2019 for the temporary easement on the White property correction.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

The NEDCALG annual meeting will be on April 17^th in Yuma at Red Willow Catering. Trustee Vance will let Town Clerk Cheryl know if he will be able to attend by April 8^th.

The CML district 1 meeting will be held on May 9^th in Julesburg. Trustee Vance will let Cheryl know by May 1^st if he will be able to attend.

Town Clerk Cheryl presented the board with information on salaried employees from the Federal labor Board, Fair Labor Standards Act, so the Board could make and informed decision regarding wage laws. The town employees must make at least minimum wages for the hours that they work even if it is a salaried position.

Motion was made by Trustee S Ferguson and seconded by Trustee Probasco to pay an hourly rate for 86.67 hours per month (this includes holidays) and the minimum rate for any hours over that.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - Yes

Sharon Ferguson-Yes Tim Probasco-Yes Bud Hagemeier-Yes

Motion carried 6 for

Town Clerk Cheryl presented the Board with her resignation. Due to family issues Cheryl felt it was necessary to resign her position, so she has more time to care for family members. Cheryl will put ads in the papers, place the position with job force and check on line with indeed. Cheryl will stay until a qualified person is found and trained for the position.

Motion was made by Trustee H Ferguson and seconded by Trustee S Ferguson to accept Cheryl’s resignation.

Roll call vote as follows:

Shawn Gruben-Yes Holden Ferguson – Yes Jessie Vance - No

Sharon Ferguson-Yes Tim Probasco-No Bud Hagemeier-Yes

Motion carried 4 for 2 against

Meeting was adjourned at 9:40

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Mike Leerar, Mayor

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Cheryl Rogers Town Clerk