January 2019 Minutes

BOARD OF TRUSTEES

TOWN OF ECKLEY

January 2nd, 2019

 

The Board of Trustees of the Town of Eckley, County of Yuma, and State of Colorado met in regular session at the Town Hall, Eckley, Colorado at the hour of 7:00 p.m.  Mayor Leerar presiding

 

Holden Ferguson -Here      Shawn Gruben-Here                      Troy Vance - Absent

Sharon Ferguson-Here            Tim Probasco-Here                    Joe Hagemeier -Absent

 

Public Present: Cheryl Rogers, Claude Strait, Jessie Vance.

 

Motion was made by Trustee Probasco and seconded by Trustee S Ferguson to approve December 4th minutes.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes           Tim Probasco-Yes                  Joe Hagemeier-Absent

Motion carried 4 for, 2 absent,

 

Motion was made by Trustee Gruben and seconded by Trustee S Ferguson to approve December bills

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes         Tim Probasco-Yes                   Joe Hagemeier-Absent

Motion carried 4 for, 2 absent,

 

Sheriff report: There was no Sheriff report. Jessie Vance requested a copy of a previous report to present to the new Sheriff and request that we continue to receive the monthly reports.

 

Wastewater: Mike Hagar Sent a report that they are working with the USDA on funding requirements and finalized plans will be submitted to the state and USDA for review. Element Engineering is working on the Pre-Qualification form for the bypass pump controls and water storage tank improvements or replacement, this form will be submitted to obtain funding for the Project Needs Assessment.

 

Maintenance: Maintance person Lynn Hagemeier was not present. Town Clerk Cheryl Rogers presented the Board with Jay Kramer’s proposal to repair the facia on the back of the town hall. There was an issue with the trash at the gate from Wall to Wall’s dumping waste at the Town septic ponds. Claude has spoken to BJ Wall and town person Lynn Hagemeier about the issue.

 

Motion was made by Trustee Probasco and seconded by Trustee H Ferguson to approve Jay Kramer’s bid to repair the facia on the back of the town hall for $680.00

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes           Tim Probasco-Yes                  Joe Hagemeier-Absent

Motion carried 4 for, 2 absent,

 

Fire Department: There was nothing to report from the Fire Department. Cheryl requested an update on the roster, Jessie Vance will present the current roster to the department and get an update.

 

Landfill: Mike Leerar reported that there was discussion about roll off dumpster charges which will resume at the next meeting. They also discussed the landfill budget and if it would be possible for the landfill to pay the Town of Eckley more for the meetings held at the Community Center to offset the landfill increase.

 

Community Center: Mayor Leerar asked it funds could be transferred from the Community Center to the General fund for the landfill. Town Clerk Cheryl will check and see if it is possible to transfer the money from the Community Center to the General fund for the increase charges at the landfill.

 

Recreation: There was no Recreation report.

 

Financial: Chris Turvey requested that the Board reduce his water charges at his property on Hwy 34 (the old motel) because the water was not turned on and the property was under construction. The board stated that there is an ordinance pertaining to the charges and that there was nothing they could do. There still needs to be a back-flow preventer installed and tested at that location. It has been brought to the attention of the Town Clerk that the property on Main Street belonging to Ray Prentice is being charged for a meter and there is no meter on that property. The charges have been reversed and will show on his next billing.

 

Old business: The sick day policy will be changed to 5 days, removing the policy for 10 days after the first year. On the comp policy it will read: Upon separation from the town or if fired for cause the employee will NOT be compensated for any extra time worked and the policy of taking payment for comp time was removed. Also added will be the statement that any vacation or comp time over 2 weeks will need to be approved by the supervisor, the employee start date will be from January to December, and comp time will need to be used before vacation time. There was also discussion on how much time could be carried over.

The adjustments on the budget were presented for the Mayors information.

Operator Claude Strait informed the Board that they would be doing the arsenic media change out January 24th . Claude has informed the state that we have the media and will be changing it out this month. A sample will have to be submitted to the lab for analysis and we need to check our local landfill for disposal and documentation. The latest test was at 10 %. Claude also suggested we clean the lift stations at least once a year it would probably cost around 600.00. The Board suggested that Lynn check with Work Force to see how much they would charge to clean the lift stations when they clean the sewers. Lynn will also need to check into using blocks instead of the degreaser we use now.  Claude will check the team viewer on the computer at the water plant to see if that would work for the alarms.

 

New Business:

 Motion was made by Trustee S Ferguson and seconded by Trustee Gruben to accept Troy Vance’s resignation from the Board because of his work schedule.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes           Tim Probasco-No                    Joe Hagemeier-Absent

Motion carried 3 for, 2 absent, 1 against

There will be a notice in the paper to letters of interest for the vacancy on the Town Board.

Town Clerk Cheryl will set up a date and time with Mike Hagar with Element Engineering and Julie Scruby with the USDA for a town meeting to discuss the rate increase for the new sewer system. The resolution for the rate increase was tabled until the February Board meeting. The Board will take the rate study information provided by Chris Brandwi home and let Cheryl know if there are changes that need to be made before Mr. Brandwi provides a final draft.

Motion was made by Trustee Probasco and seconded by Trustee S Ferguson to adopt resolution 1-2019 concerning threats.

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes           Tim Probasco-Yes                    Joe Hagemeier-Absent

Motion carried 4 for, 2 absent,

There was a question as to whether we need to publish the resolution. Town Clerk Cheryl will check and publish the resolution if needed.

 

The Board declined the request from Baby Bear Hugs for a donation.

T-Mobil will be adding antennas to the Plains tower and needed to know if there was anything such as a building permit that they needed from the town before beginning the project. There is nothing they need from the town and a building permit is not required. The Board gave approval for the project.

The Board requested that Town Clerk Cheryl send Anna Caps a letter informing her that the Board would be taking letters of interest to fill the vacant Board seat since she had run for the position.  There will be an ad in the paper requesting letters of interest for the vacant Board seat as well as a notice of the Town meeting for the sewer rate increase.

Motion was made by Trustee H Ferguson and seconded by Trustee Gruben to accept the 2019 engagement for the financial audit from Lauer, Szabo & Associates, PC not to exceed $8,700

 Roll call vote as follows:

Shawn Gruben-Yes             Holden Ferguson – Yes           Troy Vance- Absent

Sharon Ferguson-Yes          Tim Probasco-Yes                    Joe Hagemeier-Absent

Motion carried 4 for, 2 absent,

 

 

There being no further business, the meeting was adjourned at 9:00 PM.

 

 

_____________________________________

Mike Leerar, Mayor

 

_____________________________________                     

Cheryl Rogers Town Clerk