March 2019 Minutes

BOARD OF TRUSTEES

TOWN OF ECKLEY

March 5th, 2019

The Board of Trustees of the Town of Eckley, County of Yuma, and State of Colorado met in regular session at the Town Hall, Eckley, Colorado at the hour of 7:00 p.m. Mayor Leerar presiding

Holden Ferguson -Here Shawn Gruben-Here

Sharon Ferguson-Here            Tim Probasco-Here

Public Present: Cheryl Rogers, Lynn Hagemeier, Chris Turvey and Sheriff Todd Combs. Christie Furnish, Athali Bustillos and Juan Bustillos Jessie Vance and Bud Hagemier

Motion was made by Trustee H Ferguson and seconded by Trustee S Ferguson to approve February 6th minutes.

Roll call vote as follows:

Holden Ferguson -Yes           Shawn Gruben-Yes

Sharon Ferguson-Yes             Tim Probasco-Yes

Motion carried 4 for

Motion was made by Trustee S Ferguson and seconded by Trustee Probasco to approve February bills

Roll call vote as follows:

Holden Ferguson -Yes           Shawn Gruben-Yes

Sharon Ferguson-Yes             Tim Probasco-Yes

Motion carried 4 for

Sheriff report: Sheriff Tod Combs attended with the sheriff's report. There were no questions for the Sheriff.

Wastewater: Element Engineering sent an update. The 60% of the plans are still at the state. Element finalized the 100% plans and contract documents and submitted them to the state and USDA on March 1st, 2019 for the final review. There will be a prequalification meeting with the state on March 12th at 10.00 AM to go over the application for the repairs or update on the water tank. The project Needs Assessment can then be used to help obtain funding for the pump controls and storage tank project.

Maintenance: Jay Kramer has not given a written estimate on the roof repairs for the old firehall or the town hall yet. Lynn requested that the Town budget for a backup Chlorine pump at $686.70. BJ Wall gives the Town use of porta potties for Old Settlers and has also cleaned the lift station once for free. His estimate to clean the lift stations would be approximately $800.00 for both. The alarm for the lift station went off once so Lynn is adding more degreaser. Lynn sampled the water this week for arsenic to see were the test levels are now that we have changed half of the media. Claud thinks we may be able to make the media last longer if we only change one half at a time. Mike Gellett has been dumping his trash at the Community center. He explained to Lynn why he has so much trash. The board decided to pick up the 3 300-gallon trash containers at the community center and replace them with 1 90-gallon container until a 300 gallon is needed. Lynn will also pick up the 300-gallon container from the arena until it is needed. Lynn asked The Board who was responsible for the repairs on the trash containers and the customers are responsible. The Board asked Town Clerk Cheryl to send Mike Gellett a bill for a 300-gallon dumpster and to post a notice that dumping trash in a dumpster that is not yours is a violation of the ordnance. There were some complaints about snow removal. Lynn spoke to Miguel Favela and he had cleaned some snow and put it in the ditch but there didn't seem to be a problem with snow on the street.

Fire Department: Bud Hagemeier reported that they would be having their appreciation dinner on Saturday March 9th. Cheryl gave him forms for Miguel Favela and Danial Ritz to fill out for the pension plan.

Landfill: Holden Ferguson replaced Joe Hagemeier on the landfill and water authority boards. There was discussion about the roll off dumpster charges. Because the landfill is in need of money for equipment and maintenance, they are considering having a mill levy on the next election. The landfill is a self-funded enterprise at this time.

Community Center: The Cajon Boil on February 16th went well. Mayor Mike Leerar informed the Board that YW will be sending the bill for the Community center to their address and separate from the town bill and it will be on an automatic withdraw from the Community Center account.

Recreation: There was no Recreation report. The insurance still needs the estimate on the fences and items at the arena and ball field.

Financial: Town Clerk Cheryl will call flowpoint for an explanation of their billing for the bulk plant software. Old business:

Motion was made by Trustee Gruben and seconded by Trustee H Ferguson to accept Trustee Joe Hagemeier's resignation.

Roll call was as follows:

Holden Ferguson -Yes

Shawn Gruben-Yes

Sharon Ferguson-Yes Motion carried 4 for

Tim Probasco-Yes

Mayor Leerar swore in Trustees Bud Hagemeier and Jessie Vance.

Motion was made by Trustee Vance and seconded by Trustee H Ferguson to pay Cheryl for the hours accumulated in comp time at the end of March.

Roll call vote as follows:

Holden Ferguson -Yes           Shawn Gruben-yes

Jessie Vance - Yes

Sharon Ferguson-Yes            Tim Probasco-No

Motion carried 5 for 1 against

Bud Hagemeier -Yes

Motion was made by Trustee Vance and seconded by Trustee S Ferguson to define both town employee positions as salaried.

Roll call was as follows:

Holden Ferguson -Yes

Shawn Gruben-Yes

Jessie Vance - Yes

Sharon Ferguson-Yes Motion carried 6 for

 

Tim Probasco-Yes

Bud Hagemeier -Yes

New Business: Christie Furnish presented the Board with a building permit for Scott Vance to build a garage on his property. Lynn will verify that the structure will not be built over the sewer or water lines. It was suggested that Scott call 811 to make sure it is safe to dig in that location.

Motion was made by Trustee Probasco and seconded by Trustee S Ferguson to approve the building permit for

Scott Vance to build the garage. Roll call was as follows:

Holden Ferguson -Yes

Shawn Gruben-Yes

 

Sharon Ferguson-Yes Motion carried 6 for

 

Tim Probasco-Yes

 

Chris Turvey explained to the Board that giving hands of Yuma county helps with children in need, it is a nonprofit organization. They are organizing a City-wide garage sale in Yuma and Chris wanted to know if the

Town would be interested in participating. The Board was interested in helping the organization and agreed to

do mailing inserts with the water bills. Chris will get some fliers to the Town hall as well as notices that can be mailed with the Town bills in March.

Chris also asked the Board about putting a 4 space RV park on his property on highway 34. Mayor Leerar told him to stop by the Town Hall and go over the comprehensive plan with Lynn to see what if any restrictions there were. Chris also questioned the Board as to why he had to pay a water and sewer bill when he was not able to use it, he understood that a backflow preventer had to be installed before the water could be turned on. It was explained to him that the minimum billing is part of the rate structure the Town has to have to in place for the loans and grants we have.

Alhali and Juan Bustillos wanted to know what they needed to do to get a building permit. Cheryl gave them the permit and instructions on how to fill it out.

Spring cleanup was discussed. The Board decided it should be May 11th through the 18th. Cheryl will check with the county to see if we can get one of their trucks and some volunteers to help some of the residents.

One of the bond attorneys asked if the interest we pay the bank for the interim loan was taxed or non-taxed also is the loan at the Bank of Colorado secured or non-secured. Cheryl will find out and report back to the board.

Lynn and Cheryl explained to the Board that the state is requiring a notice sent out by March 21 st for the arsenic violation.

Motion was made by Trustee S Ferguson and seconded by Trustee Vance to approve the Right of way certificate for the USDA

Roll call was as follows:

Holden Ferguson -Yes

Shawn Gruben-Yes

Jessie Vance - Yes

Sharon Ferguson-Yes Motion carried 6 for

 

Tim Probasco-Yes

Bud Hagemeier -Yes

Motion was made by Trustee S Ferguson and seconded by Trustee Hagemeier to approve Resolution 3-2019

legal service agreement

Roll call was as follows:

 

 

Holden Ferguson -Yes

Shawn Gruben-Yes

Jessie Vance - Yes

Sharon Ferguson-Yes Motion carried 6 for

Tim Probasco-Yes

Bud Hagemeier-Yes

Trustee Probasco asked Cheryl to find out who the City of Yuma uses as their legal counsel.

Trustee Vance moved and Trustee Hagemier seconded that a Resolution stating that the Town of Eckley does not support the 19-181 oil and gal bill to be voted on by the state.

Roll call vote as follows:

Holden Ferguson -Yes           Shawn Gruben-yes

Jessie Vance - Yes

Sharon Ferguson-Yes           Tim Probasco-Yes

Motion carried 6 for

Bud Hagemeier-Yes

 

Dan Southards called Town Hall and requested information on using the town ponds for his septic service. The Board said that they do not want anyone else dumping in the Town ponds and when the new sewer system go on line no one will be allowed to dump.

There were no votes for the Y-W ballot

Mike Leerar, Mayor

Cheryl Rogers Town Clerk